PERIODS OF STUDY/WORKSHOPS AND WORKING ACTIVITIES IN OTHER INSTITUTIONS:
A PRACTICAL GUIDE FOR OUR PHD STUDENTS
The purpose of this guide is to provide a clear understanding of the CGA Facoltà di Scienze MFN’s expense reimbursement policy and required certificates.
Contact person: Laura Corradetti
Address: via P. Giuria, 9 - 10126 Torino
Tel. 011 6707535
Office hours: Monday-Friday 9:30/16:00
DOCUMENTS REQUIRED BY THE PhD SCHOOL IN CASE OF PERIODOS OF RESEARCH/WORKSHOPS/WORKING ACTIVITIES IN OTHER INSTITUTIONS
Two kinds of funds are available:
the funds of the School and the funds given to each area.
The use of funds of each area must be authorized by your area Coordinator.
The use of funds of the School must be authorized by the Head of the School.
Any PhD student intending to carry out a mission in other institutions in Italy and abroad should first obtain a positive response from his/her area Coordinator.
The following forms may be downloaded by all PhD students at
and must be submitted to Laura Corradetti with all appropriate signatures.
1. Permission for periods of study/workshops/seminars/working activities in other research institutions . It must be signed by your area Coordinator. This form must be completely filled out before leaving.
2.Statement letter confirming the PhD’s student attendance of a summer school, seminar course in another institutions. It must be signed by the area Coordinator.
It must be signed by both your area Coordinator and the Head of the School.
6.Reimbursement Form . This form is to be used to submit requests for reimbursement.
COVERED EXPENSES AND REIMBURSEMENTS
Reimbursable Expenses: travel expenses, board and lodging, seminars, training courses, application fees and all the activities related to the PhD thesis development.
An application fee both in Italy and abroad can also be paid in advance by the School (with the funds given to each area Coordinator). The PhD students are required to fill form n° 5 and provide the following information:
-Complete address of the institution organizing the Summer School
-The poster of the Summer School
-Bank account and IBAN code
All requests for reimbursements must be submitted using form n° 5 and include copies of all receipts and all appropriate signatures.
Required documentation for Reimbursement:
-certificate of attendance
-receipt for the registration fee
-receipt for travel expenses (tickets, etc.)
-receipt for lodging expenses
Travel advances are permitted when payment for travel related expenses creates a financial hardship for the student. Travel advances must be requested one week before leaving. All travel advance requests must be approved by the area Coordinator.
No reimbursements will be made unless accompanied by receipts or other supporting documentation.
Date of travel
Place of travel
Scientific purpose of travel
Amount of advance
PhD student name and address
PhD student signature
Supporting documentation (receipts)
PhD students are required to submit the list of receipts within …..days after the travel is complete.
Additional costs of room upgrades (e.g. suite) are not reimbursable.
REDUCTIONS FOR PHD STUDENTS
REIMBURSABLE MEALS OUTSIDE TURIN AND ABROAD
In case of period of research or seminar in other institutions or abroad, meal costs are reimbursable. No daily allowance is foreseen for Ph.D. students.
Reimbursements for meals associated with an overnight stay are reimbursable Reimbursement cannot exceed the maximum daily meals rate which is determined by our University Regulations concerning missions “Regolamento missioni di Ateneo”.
Authorized general meal limits in Italy and abroad (which corresponds to the ones applied for University employees, category D)
Number of daily meals allowed: 2
Maximum allowed amount for one meal: 22,25 Euro
Daily maximum allowable expense: 44,26 Euro
Required Documentation of Meal Expenses
Receipts for meals are required. Expenses that exceed the authorized general meal limits due to travel in high cost areas must be explained on the expense statement.
All meal expenses must be itemized on the travel expense statement, indicating the date, location, and the actual cost of each meal.
RESTAURANT SERVICES AND BADGE IN TURIN
EDISU (supporting the right to study) provides an electronic badge to all PhD students to be used from Monday to Friday in the restaurants listed below:
RESTAURANT NAME ADDRESS
1 AL PASSATORE Via Barbaroux, 10
2 LA GRANGIA Via Garibaldi, 21
3 CAFE’ NATIONS Via Giolitti, 19
4 CAFFETTERIA VITTORIA Via Maria Vittoria, 27
5 CAFFE’ 900 Via San Massimo, 13/E
6 CARPE DIEM Via Po, 28
7 GIOLITTI LUNCH Via Giolitti, 16
8 FAMILY Via Bogino, 2
9 BOCCONCINO Via Verdi 33/G
10 SAN GIORGIO Via San Maurizio, 51
11 CAFFE’ DELLA RIBALTA Via Rossigni, 12
12 CENTODIECI E LODE C.so Raffaello, 29/E
13 CAFFE’ RAFFAELLO C.so Raffaello, 15
14 GREEN PARK Via Bidone, 34
15 DESSI’ Via Madama Cristina 63/E
16 AMICI MIEI Via Valperga Caluso, 5
17 LUNA C.so Raffaello 21/BIS
18 CIPRO Via Madama Cristina, 79
19 BAR DEGLI ATENEI C.so Raffaello, 25
20 MAGISTER Via Genova 20/BIS
21 TIO PEPE C.so Spezia, 53
22 JUNIOR GRILL Via Marocchetti, 7
23 CAFFE’ DONIZZETTI Via Donizzetti, 20/C
24 GELATERIA ROSA C.so Unione Sovietica, 211
25 CAFFE’ 03 Via Balangero, 2
Complete Meal Reduced Price Meal
€ 2,10 € 1,32
€ 3,60 € 2,20
Complete Meal: first course, second course, fruit, bread and mineral water
Reduced Price Meal: first course or second course, fruit, bread and mineral water
OTHER INCIDENTAL EXPENSESOther travel expenses are eligible for reimbursement providing they are both necessary and reasonable.